The use of Matex procurement software aims to control procurement and keep stock on hand while minimising costs.
Vendor Management
The procurement management software allows you to deal with local and overseas suppliers in different currencies and different tax regimes
It also divides suppliers according to the items purchased from them and always keeps a historical record of purchase prices for each item to control the change of purchase prices.
Statements of accounts are issued in foreign currency as well as local currency
Purchase Planning
- Needs analysis: The procurement management system allows you to analyse actual inventory needs based on current stock, past orders and future forecasts.
- Estimate the required quantities: Based on the analysis and the period to be covered, Matix will estimate the quantities required for each item.
- Estimate the cost: Estimate the total cost of the inventory to be purchased, including the cost of materials, shipping cost, taxes, and any potential additional costs.
- Identify potential suppliers: Potential suppliers of the required materials will provide you with evaluators based on quality, price, reliability and delivery.
Purchase orders
- Receive supply requests from branches, stores and projects
- After being approved by the officials, suitable suppliers are selected in terms of price and quality
- After approval, it is sent to suppliers directly from the system
- The purchase order can be linked to a documentary credit and charged to its expenses
- After receipt, reports are issued to control the discrepancy between purchase orders and the quantities actually received
Purchases
- A procurement programme from Matix supports the entry of purchase invoices directly without the need for a purchase order cycle, whether cash or account invoices, with the ability to add any number of expenses to them or link them to a documentary credit to load items with expenses for accurate calculation of inventory cost.
- Online procurement software automatically generates accounting entries resulting from purchases and returns
- Linking procurement to warehouse receipts to control the quantities received
- Linking procurement to the project budget in the case of contracting companies to control the quantities purchased and their cost
Reports
Matex’s procurement management software provides a wide range of detailed reports that serve the company’s team in various roles
- A brief dashboard for senior management to learn about procurement and suppliers
- Detailed procurement reports for items and suppliers
- Detailed vendor statements in foreign and local currencies
- Debt Age Reports
- Analyse the value of procurement on different projects
- Monthly and annual procurement comparisons
Free Trial
14 days
Increase quality
Identify reliable suppliers and quality products to ensure product quality.
Improve transparency and follow-up
Monitoring price expenditure ensures a high level of transparency in the procurement process
Reduce costs
By optimising the management of processes, financial reconciliations and contracts with suppliers
Controlling the cost of contracts
Manage contracts with suppliers, monitor their performance and evaluate them effectively